Inventory Clerk/Purchaser

Job Summary: The Inventory Clerk is responsible for maintaining accurate inventory records, tracking stock levels, conducting regular audits, and ensuring the organization has the right products in the right quantities at the right time. The role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Inventory Management:

o Maintain and update inventory records in the system. o Track stock levels and ensure an adequate supply of Products. o Report shortages, overages, and other discrepancies to the Inventory Manager.

• Stock Control & Audits:

o Conduct regular cycle counts and physical inventory checks. o Assist in reconciling discrepancies and investigating inventory issues. o Ensure proper labelling and storage of inventory items.

• Receiving & Stocking:

o Verify incoming shipments against purchase orders and invoices. o Inspect goods for damages and ensure accurate documentation of received items. o Assist in stocking shelves and organizing the warehouse/storage area.

• Order Processing:

o Assist in placing orders based on inventory levels and business needs. o Process stock requisitions and distribute items to appropriate departments. o Coordinate with suppliers and vendors regarding deliveries and stock availability.

• Data Entry & Reporting:

o Input inventory data into the system accurately and on time. o Generate reports on stock levels, order history, and inventory status. o Assist in preparing inventory analysis reports as needed.

• Compliance & Safety:

o Follow company policies and procedures related to inventory control. o Adhere to safety regulations and maintain a clean and organized workspace. o Assist in implementing and improving inventory control processes.

Education/ Qualifications/ Skills

• 2 year associates degree, or High school diploma and additional certification in inventory management.
• 2 years’ experience in inventory control, warehouse operations, or related field preferred
• Proficiency in inventory software (e.g., NCR Counterpoint, Sage Accpac systems, and Microsoft Excel).
• Strong attention to detail and accuracy in data entry.
• Good organizational and time management skills.
• Ability to lift and move stock as required.
• Strong communication and teamwork skills.

Work Environment

• Primarily a warehouse/stockroom setting with occasional office duties.
• May require standing for long periods and lifting moderate weights.
• Fast-paced and deadline-driven environment.