CUSIP and Office Administrator

SUMMARY

The CUSIP Administrator is responsible for the CUSIP/ISIN Codes, and other general office and administrative duties to ensure the effective and efficient delivery of service generally. The ISIN (International Securities Identification Number is a unique global code that identifies securities in different countries to facilitate cross border trading. The CSX CUSIP/ISIN Code platform provides both our local and international clients with the ISIN number for companies, primarily Investment/Hedge Funds, Unit Trusts, Warrants, Debt Securities and Equity companies registered in the Cayman Islands and the British Virgin Islands.

RESPONSIBILITIES

To perform the following tasks and duties, including, but not limited to

CUSIP Administration

• To process and send out all CUSIP/ISIN Codes in a timely manner;
• To prepare invoices in timely manner;
• To follow-up outstanding CUSIP/ISINs invoices monthly;
• Check USD bank account 2-3 daily and update payment spreadsheet;
• Allocate unidentified CUSIP/ISINs payments to the correct invoice;
• Process all credit card payments and perform end-of-day settlements; and
• To organize all CSX social events locally as well as travel, accommodations, and shipping for attending and exhibiting at conferences overseas.

General Office Duties

• To answer and distribute all incoming calls;
• To prepare documentation for courier dispatch and mail distribution internally;
• Maintain and keep up-to-date administration files;
• To maintain the inventory of office stationery, promotional items, kitchen supplies and consumables, and supplies for emergency preparedness and disasters;
• To arrange for repair and maintenance of office and non-IT related equipment;
• To assist in finalizing the Document Retention Policy and assume responsibility for scanning, retaining, and destroying CSX records according to law;
• Update the Emergency Preparedness and Disaster Recovery Action Plan as directed by the CEO; and
• Provide support to colleagues when required to ensure the smooth running of the office.

QUALIFICATIONS AND EXPERIENCE

The post holder must have a good understanding of accounting and some experience in the securities industry as well as a high level of experience and knowledge of computerized accounting systems, ideally this would include Quick Books. Having a Bachelor’s Degree in a business related field would be a distinct advantage.

• A self-motivated, team player. Takes a proactive supportive role in working with managers and builds and maintains positive working relationships;
• Flexible approach with a willingness to undertake a range of tasks to facilitate the effective running of the various CSX departments;
• Confident dealing with people at all levels, in a tactful and sensitive way, presenting a credible image at all times;
• Previous experience in an office environment preferable although not essential, utilising a fair level of administrative, organisational and coordination skills;
• Effective oral, written and interpersonal communication skills including liaising with government and CSX clients;
• Ability to work in a small team environment, take initiative, work with limited supervision and pay close attention to detail; and
• Demonstrated experience in the use of various software packages including Word, Excel, MS Office and Outlook preferable although not essential, as training will be provided.