Purchasing Agent

Purchasing Agent (Clerk) The Purchasing Clerk is responsible to calculate figures for food & beverage inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Generate orders using computer programs and procurement systems. Conduct inventory audits to determine inventory levels and needs. Complete purchase requisition forms for stock inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. To assist the Receiving staff to unload, and process deliveries. Provide guidance to the Receiving staff to refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels. Report accidents, injuries, and unsafe work conditions to manager; complete safety trainings and certifications. Follow all company policies and procedures. Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information and protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers, scanners. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

Successful candidate must have

• A minimum of one year experience as a Purchasing Clerk required
• Excellent oral and written communication in English
• Winning mentality is essential to be part of a highly intense, diverse but small team
• Self-motivational initiative with proactive, positive mentality and willingness to change
• Ability to follow standards, procedures, company policies, live up to ethic codes and have unblemished integrity
• Talent to deal / solve the problems; including over the phone communications and email correspondence. Willingness to go above and beyond to solve any problem or opportunity with quality outcome as main objective
• Detail orientated, dependable, punctual, deadline driven, have the ability to work unsupervised and complete quality work assignment on time.
• Ability to be a clear thinker and remain calm in pressure situations based on analytical priority work flow
• Ability to focus attention on details, be well organized and follow up to successful and timely completion
• Extensive product knowledge to maintain FIFO, On-going Quality and Financial Audit compliances, Food Safety certification HACCP preferred
• Ability to develop and maintain positive professional work relationship with others