Maintenance Coordinator

The Maintenance Coordinator supports daily operations for both Maintenance and Housekeeping by managing work requests, coordinating staff assignments, and maintaining accurate inventory and purchasing records. This role ensures smooth communication between departments, vendors, and management while maintaining an organized and professional office environment. Key Responsibilities

• Respond to guest and internal maintenance requests and dispatch daily work assignments to engineering staff.
• Maintain the work order board and track completion of tasks and projects.
• Monitor and manage inventory for Maintenance and Housekeeping; complete daily, weekly, and monthly inventory reports.
• Verify incoming deliveries by comparing items to purchase orders and shipping invoices.
• Generate purchase requisitions, maintain vendor files, and follow up on order status.
• Coordinate with Accounting to resolve purchase order or receiving discrepancies.
• Maintain filing systems, emergency contact lists, and general office organization.
• Assist with sourcing and purchasing materials and supplies.
• Track inspections, certifications, and safety-related paperwork.
• Monitor payroll in timekeeping system.
• Create templates, update weekly schedules, and assist with department budget tracking.
• Support employee relations tasks such as distributing benefits information.
• Ensure staff follow company standards and procedures.
• Perform other duties as assigned.

Must complete company application and internal testing. Excellent communication and computer skills. Must be willing to work weekends, holidays and overtime as required.