Engineering Coordinator

Coordinate purchasing, receiving, storage, inventory control, and distribution of hotel engineering materials, spare parts, tools, equipment, and supplies. Process approved purchase requests, obtain quotations, prepare and track purchase orders, follow up with vendors, and support timely delivery. Receive and inspect goods against purchase orders, invoices, and packing slips for quantity, specification, condition, and price. Maintain secure, clean, labeled, and organized storerooms; issue materials against approved requisitions; monitor minimum and maximum stock levels; conduct inventory counts; and maintain accurate purchasing, receiving, warranty, and stock records. Coordinate with Engineering, Purchasing, Receiving, Finance, and hotel departments to resolve discrepancies, returns, credits, urgent requirements, and delivery delays. The Engineering Coordinator is responsible for driving the reduction of utility consumption throughout the hotel by implementing policies and ensuring adherence to The Ritz-Carlton standards. This role monitors energy usage, performs trend analysis, and supports the development of strategic energy plans in collaboration with the Director of Engineering and third-party consultants. The Engineering Coordinator coordinates and monitors external vendors to resolve large-scale engineering issues (e.g., HVAC, internet, and telephone systems). The role also involves receiving, distributing, and tracking maintenance of work orders, maintaining accurate records and files, and ensuring easy access to purchasing information and order status. Familiarity with engineering terminology is essential to effectively process orders and request services.

The Ideal Candidate Will Have

• High school diploma/G.E.D. equivalent; diploma or certificate in Purchasing, Supply Chain, Inventory Control, Business Administration, or Industrial Engineering is preferred.
• At least 2 years of related purchasing, receiving, inventory, or storekeeping experience; hotel engineering experience is strongly preferred.
• Ability to complete Energy Technician certification classes
• Knowledge of energy conservation and previous experience in a similar role
• Experience with computer-based software systems, including but not limited to Excel, Windows, PowerPoint, and facsimile machines
• Ability to operate standard office equipment
• Strong organizational skills with the ability to maintain high standards of cleanliness and safety
• Ability to work under pressure and meet deadlines
• Strong communication skills, with the ability to communicate clearly and effectively with hotel guests, suppliers, and employees
• Experience with procurement systems such as Hotshop, BirchStreet, invoicing processes, and logistics/warehouse coordination
• Availability to work flexible shifts, including weekends and holidays, as required