Purchasing/Orders Department Representative/Multipurpose Associate

Responsibilitites

Sourcing suppliers based on price, availability, necessity, quality and logistical expenses. Research new manufactures overseas for Indian Food Products Forwards available inventory items by verifying stock; scheduling delivery verifies purchase requisitions by comparing items requested to master list, clarifying unclear items, recommending alternatives. Prepares purchase orders by verifying specifications & price; obtaining recommendations from suppliers for substitute items. Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers. Negotiating sale agreements and supply contracts in ways that benefit their company. Authorizes payment for purchases by forwarding receiving documentation Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends Provide monthly reports to the management Support daily store operations such as opening/closing, staff schedules by coordinating between sales, warehouse, HR, and purchasing teams. Monitor and give tasks, ensuring productivity and compliance with standards. Track and follow up on maintenance, supplies, and service requests. Organize, support onboarding training sessions and provide performance feedback Maintain cleanliness, organization, and merchandising standards. Monitor and maintain product displays, signage, and stock rotation. Create and promote sales, discounts, new products and special offers. Assist with stock counts, using point of sale system, replenishment, and monitoring expiry dates Handle escalated customer inquiries, complaints, and service issues. Follow company policies, health & safety, and food compliance standards.

Requirements

Proven work experience of 3-4 years as a Purchasing Officer, Purchasing Agent or similar role. Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors) Good knowledge of Indian products, brands and types of food Understanding of supply chain procedures and retail industry. Negotiation skills Have good written and oral communication skills in both English and Indian(Hindi to deal with Indian vendors) Proficiency in MS Office (Excel, Word, Outlook) and familiarity with ERP/POS system Able to multitask, prioritize, flexible time schedule